Representing Schwabe…

Experience the Schwabe Way!

We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

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Legal Assistant – Salem, OR

About Schwabe, Williamson & Wyatt
Schwabe is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry ‎focus. With ‎nearly 160 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, ‎California; and Anchorage, Alaska.

Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Legal Assistant in the Salem office. This individual will provide support to paralegals, and lawyers. This position will be in-office from 8:00 am – 5:00 pm, Monday through Friday.

The Legal Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.

This position requires 3+ years of experience with business, corporate, and estate planning law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a fast paced, team environment.

Responsibilities:

• Schedule appointments and keep calendar for attorney
• Responsible for opening and organizing files, creating indexes, closing files and working with the records department
• Work with team on case management
• Create estate planning portfolios and coordinate delivery to client
• Assist with meeting preparation
• Proofread, convert, format, and edit multiple documents such as trusts, wills, checklists, etc.
• Create shell documents, such as letters to clients
• Prepare documents for binders
• Knowledge of all aspects of estates, trusts, and probate
• Email transmittal of correspondence, and other documents
• Travel arrangements and scheduling
• Transmitting documents by Sharefile and DocuSign
• Electronic file management, including saving emails to iManage
• Provide backup reception coverage, including greeting clients and guests, answering phone calls
• Other duties as assigned

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Highly developed verbal and written communications
• Excellent time management skills and can make decisions quickly
• High attention to detail
• Warm, friendly, professional demeanor
• Comfortable greeting new people daily

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• iManage
• Intapp
• EstateWorks
• Zoom

Interested candidates should submit their cover letter, resume, and salary requirements to Human Resources at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.

Receptionist/Office Assistant – Salem, OR

About Schwabe, Williamson & Wyatt
Schwabe is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry ‎focus. With ‎nearly 160 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, ‎California; and Anchorage, Alaska.

Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Receptionist/Office Assistant in the Salem office. This position will be in-office from 8:00 am – 5:00 pm, Monday through Friday.

The Receptionist/Office Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.

This position requires strong customer service skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a team environment.

Essential Duties:

• Greeting clients and visitors, answering phone calls, processing incoming and outgoing mail ‎and deliveries
• Assist with copy and scanning projects
• Assist with large mailings, prepare UPS slips for overnight delivery
• Assist with meeting preparation
• Electronic file management, including saving emails, email transmittal of correspondence, ‎and other documents
• Errands such as delivery or pick-up of documents, supplies, mail, etc.‎
• Handle and trouble-shoot audio/video conference systems
• Organize and schedule conference room appointments
• Oversee the day to day operations of the office, which may include maintaining/ordering ‎office supplies, as well as coordinating office repairs
• Coordinate and order catering for lunches and events
• Log deliveries and pick-ups
• Maintain schedules for visiting attorney offices
• Opening, scanning, and processing incoming mail or saving to iManage
• Prepare expense reimbursements and travel arrangements
• Transcription
• Other duties as assigned

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• Strong organizational skills
• Highly developed verbal and written communications
• Excellent time management skills and can make decisions quickly
• High attention to detail
• Warm, friendly, professional demeanor
• Comfortable greeting new people

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• iManage
• Zoom

Minimum Qualifications:

• High School Diploma or Equivalent
• A minimum of 2 years’ law firm experience, preferred

Interested candidates should submit their cover letter, resume, and salary requirements to Human Resources at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.

System and Security Administrator–Portland, OR

About Schwabe, Williamson & Wyatt
Schwabe is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry ‎focus. With ‎nearly 160 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, ‎California; and Anchorage, Alaska.

Position Overview:
Schwabe, Williamson & Wyatt is seeking a full-time System and Security Administrator in our Portland, OR office. Schwabe has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday.

The System and Security Administrator is a critical member of the IT administrative team responsible for managing and maintaining the firm’s desktop environment and supporting cybersecurity operations. This role involves desktop imaging, application deployment, software updates, and troubleshooting software issues. Additionally, the position supports the firm’s cybersecurity strategy, ensuring systems are secure, compliant, and resilient

Key Responsibilities:

• Deploy and manage desktop applications using SCCM (or equivalent tools), Group Policy, and login scripts.
• Build, manage, and maintain desktop images, including monthly refreshes and remote access environments.
• Provide Tier 2 support for escalated Help Desk tickets, ensuring timely resolution and excellent service.
• Support the firm’s cybersecurity program, which includes threat detection and response, risk assessments, and incident response and business continuity plans.
• Implement and manage security protocols, including endpoint protection, MFA, encryption tools, and identity management.
• Monitor and respond to security alerts and facilitate updates to servers and workstations.

Requirements:

• Minimum 7 + years of experience in system/network administration and cybersecurity.
• Bachelor’s degree in Computer Science, Information Security, or related field;.
• Proficiency with Windows Server, Active Directory, SCCM, Microsoft 365, and network infrastructure; and network security protocols.
• Experience with supporting remote access environments, SIEM tools, and endpoint detection platforms; and scripting.

Interested candidates should submit their cover letter, resume, and salary requirements to Human Resources at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.

Admin Specialist–Portland, OR

About Schwabe, Williamson & Wyatt
Schwabe is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry ‎focus. With ‎nearly 160 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, ‎California; and Anchorage, Alaska.

Position Overview:
Schwabe, Williamson & Wyatt is seeking a full-time Admin Specialist in our Portland, OR office. This position is in person Monday through Friday, 8:00 am – 5:00pm. Providing support to the entire firm.

We are seeking a highly organized and dependable Administrative Specialist to support our legal teams. This role is essential to the efficient operation of the firm, working closely with attorneys and legal assistants to ensure timely, accurate, and professional services. The ideal candidate will be detail-oriented, capable of managing a wide range of administrative tasks, and able to follow complex instructions with precision. This is a great opportunity for someone who takes initiative, values consistency, and enjoys contributing to a collaborative team environment.

Key Responsibilities:

• Perform accurate data entry and maintain internal systems to support client and matter management processes
• Craft and prepare routine correspondence and documentation in coordination with attorneys and legal staff
• Support administrative operations, including document organization, electronic file management, and occasional front desk coverage
• Collaborate with others to ensure timely and efficient handling of various administrative tasks and special projects as assigned

Requirements:

• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks and deadlines
• Proficiency in Microsoft Office suite
• Ability to quickly learn and navigate internal systems and software
• Previous experience in a professional office environment, preferably in legal or related field (3+ years preferred)

Interested candidates should submit their cover letter, resume, and salary requirements to Human Resources at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.